Payroll Specialist

ComplyAdvantage is looking for a detailed, tech-savvy Payroll Specialist to manage end-to-end payroll operations across our expanding international regions. In this role, you will partner closely with HR, Finance, and external providers to execute flawless monthly and semi-monthly runs, resolve employee queries, and ensure strict compliance. If you thrive in fast-paced, multinational environments and love leveraging automation and data accuracy to scale HR processes, we would love to have you on our team.

As a Payroll Specialist, you will:

• Execute timely and accurate payroll processing on a monthly and semi-monthly basis;
• Collect and centralize all payroll supporting information (personal detail changes, annual or medical leaves, salary changes, bonuses and commissions, meal tickets, benefits in kind, new joiners, leavers, etc.);
• Collaborate with HR for verification of payroll changes (e.g., new starters, leavers, bank detail changes, and other amendments to the payroll);
• Work closely with the outsourced payroll providers and maintain outstanding relationships for successful payroll processing;
• Act as the first point of contact for employees on their payroll-related queries via e-mail, the case management system (Jira), or Slack;
• Manage employee requests promptly, knowledgeably, and professionally within the agreed SLAs;
• Perform payroll reconciliations and payroll reporting to ensure 100% payroll accuracy;
• Provide support and availability during audit periods;
• Raise payroll payments for approval with the Finance department to ensure funds are ready to meet payroll cut-offs;
• Perform pre- and post-payroll validation checks to identify discrepancies, trends, or risks before finalization;
• Monitor legislative and compliance changes and support timely implementation of any required payroll updates;
• Ensure secure handling, storage, and transmission of sensitive payroll data, in line with data protection standards and company policy;
• Offer support during the implementation of global-scale payroll projects.

From time to time, you will also:

• Manage more complex employee lifecycle cases as they arise, such as terminations, retroactive adjustments, and off-cycle payments;
• Coordinate and validate payroll-related data integrations between internal systems (HRIS, time tracking, finance) to ensure data consistency;
• Take ownership of payroll data quality through periodic audits and data-cleansing activities;
• Collaborate cross-functionally with Finance, HR, and other stakeholders to improve data flow and operational efficiency;
• Help develop and maintain internal controls that reduce the risk of payroll errors or data inconsistencies;
• Support testing, validation, and feedback cycles when payroll-related tools or systems are updated;
• Maintain audit readiness by organizing documentation and ensuring traceability of payroll data.

Team Responsibilities:

• The ability to work under pressure and prioritize to meet tight deadlines.
• Team player who demonstrates commitment through clear and timely communication.
• Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally.
• Ability to respect, protect, and maintain highly confidential information.
• Visionary who seeks constant improvement of internal processes with a strong focus on work automation.

What you’ll need:

• Bachelor’s Degree in one of the following: Economics, Accounting, Human Resources, Psychology, or Sociology
• Intermediate to Advanced Excel skills
• Experience with case ticketing management (preferably Jira)
• 1-2 years of relevant experience in payroll operations
• Experience in multinational environments (professional or academic) with rapid growth
• Experience administering payroll across multiple regions in different currencies

Great to have:

• Payroll Technician Certificate (CIPP) or other payroll-focused qualifications or certificates
• Experience with end-to-end payroll processes, in-house or outsourced
• Experience with payroll in any of our regions — EMEA (Romania, Portugal, UK), APAC (Singapore), or North America (USA) — is highly appreciated
• Knowledge of labor law or compliance requirements in any of the above countries, or in EMEA more broadly, is a plus
• Experience with complex HRIS systems, integrations, or knowledge of HRIS platforms (e.g., HiBob, Bob Payroll) is a plus
• Good use of AI tools (e.g., Claude, Gemini) and an AI-driven mindset, with a focus on process improvement, automation, and efficiency

Soft Skills:

• High level of accuracy and attention to detail
• Highly organized and autonomous
• Curious mindset, focus on learning and continuous improvement

Benefits:

• Competitive Salary 
• Equity as we want you to have a part of what we are building 
• Unlimited Time Off Policy - A work-life balance and focus on our wellbeing are critical to keeping us performing at our best.
• We embrace a hybrid approach that requires employees to be in the office for two days a week. We strongly believe that this approach fosters collaboration and enables the building of meaningful relationships.
• You will also get an annual budget to kit out your home office
• Opportunity to work on innovative projects with smart like-minded people who are keen to share their knowledge and continuously improve
• Annual learning budget to drive your performance and career development
• Working from home budget
• Meal Vouchers 45 RON/ Day
• Access to an Employee Assistance Programme (Atlas) 
• Medical Insurance
• 7Card Subscription (upon request)

The base salary range for this role is 83,000.00 - 104,000.00 RON (gross) + equity and benefits. The actual pay may vary based on factors such as location, experience, and skills.